Cost Of Renting Tables And Chairs For Your Wedding
A lot of organization and preparation is involved in planning the wedding of your dreams from the more substantial elements to the finer details.
Of course, you can’t have a wedding without any tables and chairs. Several factors are going to influence the total expense of your wedding tables and chairs from the style that you choose to the number that you require.
If you are wondering how much it is likely to cost to rent tables and chairs, we have identified some estimated prices for you in our guide below. We have also evaluated some factors that can contribute to the cost.
Renting wedding chairs can cost anywhere from $1.50 to $6.00 per chair.
Of course, those made from cheaper materials like plastic will be towards the lower end of this price range, and those made from higher quality materials with more extravagant designs are going to cost more.
To rent tables, you should expect to pay between $6.00 to $14.00 per table. Often the shape of the table will influence the rental cost along with the quality of the materials that it has been made from.
Besides the initial costs of the tables and chairs, you should also expect to be faced with some additional expenses too.
Whilst it is important to choose a style of table and chairs that complement the aesthetic of your day, adhering to your budget is crucial to avoid overspending.
Those with limited finances available will be pleased to know that there are many affordable options available and potential alternatives that do not involve paying out to rent the tables and chairs.
Some couples may choose to rent some piece of furniture and purchase those with a more significant meaning to them. For example, this may involve buying the head table rather than renting it so you can reflect upon it in the future.
How Much to Rent Chairs and Tables for Wedding?
Below, we have identified the amount that you should expect to pay for each different style of table with 8 accompanying chairs.
As this is only an estimate, it does not refer to the exact amount that all manufacturers may charge you.
This cost can fluctuate depending on the number of tables that you require and the chairs needed to sit around the table as per the volume of guests.
$21.50 – low budget option
For one 6ft table of a rectangular shape and 8 plastic or metal folding chairs, you will likely pay around this amount.
Chairs with a folding mechanism are known to provide a cheaper alternative to those with a fixed design. The material is also more affordable.
$34.00 – Middle budget option
For one 5ft round table and 8 folding wooden chairs, you should expect to pay a price similar to this.
This is because wood provides a more durable option in comparison to plastic or metal.
$78.00 – High budget option
For one 5ft round table and 8 gold Chiavari chairs, the estimated cost is $78. Of course, this is due to the higher quality construction of both pieces of furniture which is reflected in the increased price.
As mentioned, these figures are solely an estimate, but they should provide you with a guide regarding how much you are likely to spend on the total amount of tables and chairs that you will require.
Once you have decided on your final guest list, you can then calculate exactly how many tables and chairs will be needed. Depending on the venue in which the ceremony is going to be held, you may need to rent chairs.
If this is the case, it is helpful to gather some knowledge regarding the cost per individual chair.
How Much To Rent Chairs For a Wedding?
Low Budget
$1.50 for folding plastic or metal chairs
Folding chairs made from either plastic or metal provide the most budget-friendly option.
Most manufacturers offer them in a variety of neutral colors including brown, white and black so there is bound to be an option available that caters to your wedding theme.
Folding wedding chairs are very convenient too because as implied, they can be folded away when they are not in use.
Though you may be reluctant to rent out cheaper chairs, they provide a viable option for those working with a more limited budget and they are also likely to suffice for the majority of wedding set-ups.
Deciding between plastic and metal also depends on how comfortable you consider each type of material to be.
If you are planning on having a longer wedding ceremony, chairs made out of either of these materials may start to become uncomfortable after some time, however, so long as they are robustly constructed they provide a viable option.
You also have the option to decorate these chairs with flowers or greenery so that they suit your vision.
Low Budget
$2.25 to $5.00 for wood or resin chairs
If you want to upgrade from metal or plastic chairs but still don’t want to break the bank, wood or resin chairs provide an affordable option.
Just like plastic and metal chairs, these chairs will often boast a foldable design for added convenience. These chairs add an elegant and formal touch to your wedding complimenting the aesthetic of both indoor and outdoor ceremonies.
Similar to the low budget option, wood or resin chairs typically aren’t designed with cushioned seats so they aren’t going to be overly comfortable however, they boast a more stylish appearance which some couples may prefer.
These chairs are also available in different colors so you can opt for the style that suits the rest of your decor.
Mid Range
$4.00 to $8.00 for bamboo chairs
Bamboo provides a mid-range budget option. The price of bamboo chairs can differ between manufacturers.
Of course, it depends on the quality of the bamboo that has been used and the style of the chair. Similar to the previous options, bamboo chairs are available in folding and non-folding designs.
Not only does it have an elegant appearance but it is also eco-friendly hence why it is often sought after by those with an interest in protecting the environment. Bamboo is a durable material too.
Those towards the higher end of the price range are typically designed with cushioned seats which provide a more comfortable option.
Mid Range
$4.00 to $500 for Banquet Chairs Or Bistro Chairs With Or Without Covers
This style of chairs is priced very similar to bamboo chairs providing another mid-range option.
Though these chairs aren’t overly expensive, they will add a classy and beautiful feel to your wedding set up particularly when bought with the covers.
Although some manufacturers may include the cost of the covers in the retail price, others may charge an additional fee so it is worth consulting them beforehand to check.
For some couples, this additional fee totaled with the cost of the chair may exceed their budget. Again these chairs are more comfortable than the low-budget options as they have padded seat cushions.
High End
$6.00 to $8.00 For Tiffany Chairs or Gold/Silver Chiavari Chairs
For those with a larger budget, these chairs are an option. They will add a classy and upmarket feel to your wedding setup.
Typically they are selected for indoor wedding ceremonies and receptions. As for color availability, they are often available in metallic colors. They also have seat cushions that will enhance the comfort of those sitting on them.
Just like the previous chairs, you can add your own touch in the form of flowers or greenery if you see necessary although some may be satisfied with the original aesthetic of these chairs.
It is important to remember that the above costs are based on a singular chair. You will need to assess how many you require to seat all of your guests and whether you want a specific design such as a folding or standard chair and covers.
As you can see, the figures provide a price range in which you should expect the cost to fall in. Factors such as the quality of the material will increase the cost, whilst those that conform to a more basic design will be cheaper.
How Much To Rent Tables For a Wedding?
Low Budget
$8.00 to $10.00 For A Rectangular Table
For a 6ft rectangular table, you are likely to spend between $8.00 to $10.00.
Rectangular-shaped tables are often chosen by those who are looking to add a more modern look to their wedding setup. They are suitable for a variety of settings too.
These tables also make it easier for those sat at opposite sides of the table to converse.
High End
$10.00 to $14.00 For A Round Table
For a round table with a 6ft diameter, you should expect to pay between $10.00 to $14.00. You will typically find that these tables are more expensive than rectangular tables.
They tend to be chosen by couples who want to emulate a traditional appeal through their choice of furnishings. There are several benefits associated with round tables.
Not only do they save space but they can also accommodate more guests.
When it comes to wedding tables, the variety is more limited in comparison to the different styles of chairs that are available.
Similar to the costs of the chairs, these figures are simply an estimation of the cost that you are likely to spend. It may differ between manufacturers and will likely be influenced by the quality of the material that has been used to construct it.
Are there additional costs associated with renting wedding tables and chairs?
There are several additional costs associated with renting wedding tables and chairs, some of which you may not be aware of.
The Cost of Transporting Wedding Tables and Chairs
If you are going to be inviting a lot of people to your wedding, it is unlikely that you will be able to fit all of the tables and chairs that you require inside a standard vehicle.
Because of this, you will often find that many manufacturers charge an additional delivery fee. It is worth checking this fee and comparing it to the cost of hiring a van for the day to see which one is cheaper.
Alternatively, if you are familiar with someone who has a van or vehicle that will fit the furniture, you may wish to enlist their help.
Additional Fees
Some companies will also charge a fee for accessorizing the chairs, e.g adding any bouquets, greenery, or bows or adding cloths to the tables.
While those who do not consider themselves to be very artistic may wish to utilize this service, others may not be satisfied with paying this cost, instead opting to decorate the furniture themselves.
Deposits
When you rent out wedding tables and chairs you will typically pay a deposit as well as the rental cost.
Should the chairs happen to get damaged during the time in which they are in your possession, you will often find that the company will keep the deposit to compensate for the damage.
Before finalizing any of the arrangements regarding your rental of the tables and chairs ensure that you read and pay close attention to all details of the contract.
This will ensure that important information is not ignored and you are not caught out when it comes to paying any of these additional costs.
Finding Good Places To Rent Your Wedding Furniture
Conducting research beforehand is paramount. Do not rush into selecting the first rental company that you stumble across but rather looking into a few different options.
Those that are deemed to be the most reliable and trustworthy will typically state their rental costs of each piece of furniture.
This means that you are aware of the costs that you are going to be charged rather than having to enquire with the company about their costs, as this provides them with the opportunity to increase their prices as and when they choose.
Also, pay attention to reviews from customers who have experience of using the company. This will provide you with first-hand knowledge of the quality of the tables and chairs, the pricing, and what you should expect from the company.
What To Consider When Renting Your Wedding Tables And Chairs?
When browsing through the different types of tables and chairs on offer, there are a few factors you will need to consider.
First and foremost, it is important to ensure that your chosen pieces of furniture complement the theme of your wedding.
Selecting those that do not may leave you feeling disappointed. Also, ensure that the table is correctly sized and you have selected enough chairs to accommodate all of the guests that will be in attendance.
Your furniture also needs to fit comfortably into your venue too. Furthermore, account for any additional fees when tallying up the final costs and how much you are going to be spending.
Are There Alternatives To Renting?
As you’re going over your wedding planning checklist, you might be adding up the cost of wedding tables for rent and wedding chair rentals, and think “There’s gotta be a cheaper way!” It’s true that renting can be a costly affair, and finding ways to cut costs without sacrificing style is a common concern.
For instance, when you put pen to paper and you see how much to rent tables and chairs is – you might want to tackle a hack for this portion of your wedding budget. The good news is, you can get creative and save money on the seating and table arrangements. With a little imagination, you can find a bold statement wedding table or the perfect VIP wedding chair for a steal.
Consider these budget-friendly alternatives to traditional rentals, including thrifting, seeking donations, and connecting with individuals willing to give away furniture for your special day.
- Thrifting:
Hit up thrift stores, consignment shops, and flea markets in search of unique chairs and tables. You’ll be surprised at the eclectic and charming pieces you can find at a fraction of the cost of renting.
- Online Marketplace:
Explore online marketplaces such as Craigslist, Facebook Marketplace, or local buy/sell/trade groups. Many people sell or give away furniture, and you might stumble upon hidden gems that suit your wedding theme.
- Community Donations:
Reach out to your local community through social media, community boards, or word of mouth. Ask if anyone has spare chairs or tables they would be willing to lend or donate for your wedding. This helps you save money and fosters a sense of community involvement.
- Friends and Family Contributions:
Tap into your network of friends and family. Many people have spare chairs or tables stored away that they’d be happy to contribute to your big day. This personal touch adds sentimental value to your wedding.
- Churches and Community Centers:
Check with local churches, community centers, or event spaces. They might have surplus furniture that they are willing to lend or rent out at a minimal cost, especially if you’re a member of the community.
- Borrowing from Event Venues:
If your wedding is at an event venue, inquire whether they have extra chairs and tables available for use. Some venues may provide them as part of the package or for a nominal fee.
- DIY Pallet Furniture:
Embrace a hands-on approach by creating your own furniture using wooden pallets. Ask around for spare pallets, and with a little creativity, you can craft budget-friendly seating and tables that suit your wedding theme.
- Furniture Repurposing Projects:
Engage in DIY projects to repurpose old furniture. A new coat of paint, new upholstery, or simple modifications can transform old chairs and tables into stylish and personalized pieces for your wedding. This can be a great alternative to getting chair covers to rent for weddings.
- Upcycling Campaign:
Launch an upcycling campaign in your community, encouraging people to repurpose and donate unwanted furniture for your wedding. This environmentally friendly approach can give new life to old pieces while helping you stay within budget.
- Online Freecycle Groups:
Join local freecycle groups where people give away items they no longer need. Post a request for wedding furniture, and you might find generous individuals willing to contribute to your celebration.
What Other Ways Can I Save on a Wedding?
Planning a wedding can be both a joyous and challenging experience, especially when it comes to managing costs. To save on your wedding, consider creative and practical strategies, such as:
- Opt for a less popular time or season to get better rates, and think about hosting your event in a non-traditional venue, which can often be more affordable.
- Utilizing free or low-cost online platforms for your wedding website such as the free Zola wedding website can also offer substantial savings while still providing a convenient way to share details with guests.
- Limiting the guest list can significantly reduce expenses, allowing you to focus on creating a more intimate and meaningful experience.
- Embrace DIY projects for decorations and favors, which add a personal touch while cutting costs.
- Hiring local vendors and seeking package deals can also lead to savings.
Remember, the essence of your wedding day is the celebration of love and commitment, not how much you spend. By being resourceful and focusing on what truly matters to you and your partner, you can create a beautiful, memorable, and budget-friendly wedding day.
Frequently Asked Questions And Answers About Renting Tables & Chairs For Weddings
The number depends on your guest list. Generally, round tables seat 8-10 guests, while rectangular tables seat 6-8. For chairs, ensure one per guest plus a few extras for unexpected attendees.
Most companies offer delivery, setup, and breakdown services for an additional fee. Always confirm these details when you make your reservation.
It’s advisable to book at least 3-6 months in advance, especially if your wedding is during peak season. For weddings with a large number of guests or specific rental needs, consider booking even earlier.
Yes, many rental companies offer a variety of styles and colors to match different wedding themes. Discuss your theme with the rental company to find the best options.
Rental companies typically charge a fee for returned damaged items. If the items are damaged upon delivery (before you use them), contact the rental company and lodge a complaint. Understanding their policy on damages and losses is important before signing the contract.
Generally, linens and decorations are not included and must be rented separately. Some companies might offer package deals.
Yes, many rental companies have showrooms or can provide photographs of their inventory.
Most rental companies ask for a deposit to secure your reservation. The amount varies and is often a percentage of the total rental cost.
